How do we invite the Governor to attend a function we are hosting?
If the Governor has accepted our invitation, what information do we need to provide?
How do we greet the Governor?
Do we need to have the National Anthem and/or Vice Regal salute at our function?
Do we need to make a formal announcement on arrival?
Does there need to be a Toast to the Queen because the Governor is attending?
Do we need to provide a draft speech for the Governor?
What is the Governor’s title?
Is it acceptable to take photographs of the Governor at events?
Should we send copies of photos to Government House?
Can we invite media to our function?
Can we use the Governor’s name on our invitations or letterheads?
How do we contact the Governor?
Answer: Invitations for Her Excellency the Governor to attend functions must always be in writing, signed by the most senior member of the organisation and should be addressed to the Official Secretary: (Refer www.govhouse.wa.gov.au - Contacts & Enquiries)To ensure adequate preparation time, invitations should not arrive less than two months from the proposed date. The invitation should contain as much detail about the event as possible, including a general outline of the function, any requirement for speeches (including suggested topics and draft speech notes), the venue and the expected number of guests.
Answer: To ensure that the Governor is adequately prepared for the visit, up to date information on the recent achievements of your organisation would be helpful. Information should include key personnel of the organisation and their partner’s names.To assist in briefing the Governor, details concerning your organisation’s function/event should be supplied to this office at least two weeks before the event.
Question: How do we greet the Governor?
Answer: On first meeting, the Governor is greeted as Your Excellency and thereafter as Ma’am or Governor.
Answer: It is not always necessary to play an anthem or Vice Regal salute at a function attended by the Governor. Government House will advise the most appropriate occasion to play the salute or anthem.The Vice-Regal Salute, which is the first four and last four bars of the National Anthem ‘Advance Australia Fair’, is played to acknowledge the arrival of the Governor on certain formal occasions. On such occasions the Salute is played after the Governor and the hosts have taken their positions on the dais or at table, all movement has stopped, and all are standing in readiness.
Answer: It is not necessary to do so on most occasions. When an organisation chooses to do so, it should be incorporated into the Order of Proceedings. For example, the Master of Ceremonies would announce “Ladies and Gentlemen, would you please stand for the arrival of Her Excellency the Honourable Kerry Sanderson AC, Governor of Western Australia (and the Official Party)".
Answer: It is not necessary to offer toasts at functions attended by the Governor. When an organisation chooses to incorporate toasts into the proceedings, the Loyal Toast, “The Queen”, should be offered first. It is not necessary to toast the Governor. Toasts are normally proposed at the end of formal dinners.
Answer: The overall aim is to enable the Governor to be as well informed as possible for your organisation’s function, and to prepare a speech which is suitable for the occasion and meets the expectations of your guests.Government House will contact your organisation in advance of the function to discuss speech requirements.
If comprehensive speech notes are not provided at least 3 weeks prior to your organisation’s function, it will not be possible for the Governor to deliver a speech at your event.At a function where the Governor will speak, it would be appreciated if an adequately illuminated lectern could be provided.
Question: What is the Governor’s title?
Answer: Her Excellency the Honourable Kerry Sanderson AC, Governor of Western Australia.
Answer: Photographs may be taken unless the Governor specifically requests otherwise. It is preferable to advise Government House as to whether official photographs will be taken prior to the event.
Answer: Organisations are encouraged to provide Government House with digital copies of official photographs taken at a function or event which may be considered suitable for display on the Government House website. Refer to the website for more details.
Question: Can we invite media to our function?
Answer: If you are expecting media to be present at your function please advise Government House. If you plan to issue a media statement in advance of your function, please provide a draft to Government House prior to release.
Answer: If using the Governor’s name and title, you are encouraged to have a draft wording checked by Government House prior to production.
Question: How do we contact the Governor?
Answer: Correspondence should generally be addressed to the Official Secretary in the first instance.
The Official Secretary
St Georges Terrace
PERTH WA 6000
Telephone: (08) 9429 9199
Facsimile: (08) 9325 4476